You're probably pulling your hair out trying to orchestrate flawless events. What if a botched registration or payment failure wrecked your perfect event?
Yikes! But here's the good news: top event software centralizes tasks and connects platforms seamlessly. This blog shares the 10 best tools to save your sanity.
With streamlined workflows, easy integration, and flexibility to grow, you can run 5-star events that attendees celebrate with no more headaches or hassle.
Read on to unlock the event planner's must-have software toolkit for smooth operations.
What is an event planner software?
An event planner software is an all-in-one digital solution designed to help manage events smoothly and efficiently.
It centralizes key details like schedules, guest lists, budgets, vendor contracts, and more to streamline coordination.
Top event software also provides tools to automate tasks, facilitate collaboration, boost engagement, and glean data-driven insights.
What features do you need in event planner software?
Key features to have in event software include:
- Central dashboard to track all critical event details in one place
- Automation for confirmations, invoices, reminders to save time
- Real-time collaboration so teams and clients stay aligned
- Custom branding and portals to impress clients
- Smooth guest communication and RSVP management
- Reporting for actionable insights
- Dynamic pricing to optimize revenue
- Secure online payments for simplified finances
- Scalability to accommodate small gatherings to large conferences
Top 10 event planner software for your next event
Event booking software
1. BookThatApp
BookThatApp centralizes event management, empowering smooth coordination. Flexible booking forms align with specific event needs for precise data capture.
Multiple booking channels like websites and social pages allow maximum guest access and convenience.
Secure online and offline payment options enable various currencies and methods. Unified calendars consolidate schedules and bookings across platforms, never losing oversight.
Automated confirmations, reminders and follow-ups let teams focus on experiences. Real-time inventory and capacity tracking prevent overbooking.
Features
- Customizable Booking Tailors forms and channels to match events and capture complete guest data.
- Omnichannel Payments Enables diverse payment types, currencies and gateways for maximum flexibility.
- Centralized Management Unifies all events onto a calendar for effortless tracking and coordination.
- Task Automation Confirms bookings, reminds guests and follows up automatically to lift workloads.
- Capacity & Inventory Manages venue capacity limits and ticket availability in real-time to prevent overbooking.
- 360 Guest Experience Offers self-service convenience and mobile compatibility for smooth booking experiences.
- Dynamic Pricing & Promotions Implements flexible pricing strategies while offering targeted discounts and campaigns to maximize profit.
- Powerful Reporting Delivers detailed analytics into booking trends, guest behaviors, and performance to optimize future events.
Pros
- Streamlined booking and registration with flexible forms, multiple channels, and offline payment options
- Effortless event management with centralized calendar, automated tasks, and real-time inventory management
- Enhanced guest experience with branded portal, self-service options, and mobile-friendliness
- Boosted bookings and revenue with dynamic pricing, targeted promotions, and advanced analytics
- Versatile and scalable, suitable for various event types and growing businesses
- Additional features like integrations, customizable workflows, and white-label branding offer further control
Cons
- Learning curve due to a wide range of capabilities
- BookThatApp users may require tech guidance for online reservations
Pricing
BookThatApp has a free plan, and the paid plans start with $14/month
Feel like you've outgrown your current event management setup? BookThatApp might be the missing piece you've been searching for. Book a demo today, and let us help you make things easy.
2. TicketTailor
TicketTailor is an event booking app that simplifies event booking experiences and audience connections as a major event planning and management player.
Your 24/7 ticket booth never sleeps, ensuring constant sales. Smart analytics prevent double bookings and reveal insights.
Automated confirmations, check-ins, and more let you focus on guests. Paperless, smooth guest experiences create hassle-free events.
Secure payments and smart pricing optimize every penny. Cool email campaigns keep guests engaged.
Ticket Tailor is the key to simplified bookings, optimized revenue, automated tasks, and exceptional guest experiences.
Pros
- 24/7 Ticket Sales
- Smooth and paperless guest experience
- Super user-friendly, automation that saves the day, and analytics that tells you more
Cons
- It has a learning curve
- Users have reported issues with the integration
- Users need to contact customer support frequently
Pricing
They have a free plan and for paid events it is $0.26 per ticket
Event promotion and social media tools
3. Hootsuite
Originally a social media favorite, Hootsuite is now a must-have event planner tool for you if you want to boost your online presence and drive bookings.
Juggle multiple accounts, schedule posts, and track engagement with its all-in-one social media tools.
Keep your online vibe strong and consistent using its top-notch content creation and scheduling features.
Build relationships and quickly respond to your happy online community through personalized chats.
Pros
- Track your campaigns to see the impact
- Juggle multiple accounts and schedule social media posts
- Engage with your audience and respond to their queries timely
Cons
- Might be a bit overwhelming if you’re new to social media management
- Can be a bit expensive if you’re a startup
- Users have reported issues with the customer service department
Pricing
Hootsuite has a free trial for 30 days and the paid plans start at $99/month/user
4. MeetEdgar
MeetEdgar is the right event management tool to streamline social media if you’re just starting with it.
Schedule posts weeks or months in advance across platforms like Facebook, Instagram, Twitter, and Pinterest using its user-friendly calendar.
Repurpose engaging evergreen content automatically, ensuring consistent posting without constant creation.
Discover relevant hashtags to maximize reach and engagement. Analyze audience data to recommend optimal posting times, sparking excitement for your events.
Access images and videos to craft stunning visuals showcasing your events beautifully. Generate buzz with contests and giveaways, driving ticket or registration sales.
Gain valuable performance insights to analyze content resonance and adjust your strategy accordingly. Stay informed on the latest trends, keeping event promotions relevant and competitive.
Pros
- Schedule posts weeks or months in advance
- Repurpose evergreen content
- Discover relevant hashtags
Cons
- MeetEdgar's paid tiers can be relatively expensive compared to similar platforms
- Limited platform integrations
- Limited reporting customization
Pricing
$24.91/month
All-in-one event management software
5. Planning Pod
Planning Pod is an event planner software to streamline operations, impress clients, and maximize revenue.
Manage all event details, from budgets to guest lists, centrally in one place, never losing track of information.
Automate confirmations, invoices, reminders and more to free your team to focus on guest experiences and event success.
Enable real-time collaboration so teams and clients can access and update information seamlessly, ensuring everyone stays informed.
Build trust and transparency by offering clients customized branded portals to communicate progress.
Pros
- Effortless organization and control
- Data insights and reporting
- Secure online payments
Cons
- Users have reported frequent glitches
- A learning curve for users
- Users have reported that the app is outdated and requests were ignored for update
Pricing
You need to contact the team for more information
6. Whova
Whova is an ideal event planner software, and with it, you can simplify tasks, impress clients, and boost engagement.
Centrally track budgets, schedules, guest lists and vendor contracts in one user-friendly platform, never losing information.
Automate confirmations, invoices and reminders to focus on guest experiences and success.
Enable real-time collaboration so teams and clients can access and update information seamlessly, ensuring clear communication.
Build trust with customized client portals to access documents, communicate and track progress.
Smoothly manage guest RSVPs, seating and personalized messages.
Measure event performance, guest behavior and ROI with detailed reports to make informed decisions for better events.
Pros
- Real-time collaboration with team and clients
- Branded event portals
Cons
- Users have reported some technical issues
- Users have reported issues with customer service
- Users have reported bugs
Pricing
You need to contact the team for more information
Event ticketing platform
7. Eventbrite
Eventbrite powers event management as more than a ticket manager.
Streamline 24/7 bookings and centralize inventory in one hub.
Reach wider audiences by getting seen on Eventbrite's huge platform, joining forces with Airbnb and Vrbo, and marketing like a pro.
Make smart revenue and pricing decisions with dynamic options and analytics.
Create booking platforms and personalized experiences guests love with quick check-ins.
Eventbrite brings awesome integration, excellent visibility, and impactful marketing tools. But it does charge some fees and may seem excessive for small events.
Eventbrite can be your event's best friend for easy booking, inventory management, audience reach, data-backed pricing, and exceptional experiences.
Pros
- Easy to use and flexible
- Marketing tools to promote your events
- Strong integration capabilities
Cons
- Price can be a bit steep for new businesses
- Limited features
- Users have raised questions on the platform’s authenticity
Pricing
They have a free plan, and the paid plans start at $9.99 per month
8. Splash
SplashThat is a dream for event managers wanting brand power and smooth bookings. Build your brand with professional websites and top booking channels at your fingertips.
Centralize everything for automated 24/7 booking and communication. Make smart pricing decisions, enable secure payments, and track success with analytics.
SplashThat brings ace branding tools, simplified bookings, and analytics that make sense. But there is a learning curve, which may seem excessive for smaller events.
SplashThat focuses on brand building, centralized booking, revenue generation, and performance tracking. The right events empower smooth, automated experiences under your powerful brand.
Pros
- Ace branding tools
- Powerful analytics
- Centralized booking and automation
Cons
- Learning curve
- If you arrange smaller events, then it might be a bit too much
Pricing
You need to contact their team for more information
Event apps
9. AppInstitute
AppInstitute empowers event managers to build branded mobile apps without technical expertise, streamlining work and boosting engagement.
Craft apps through an intuitive drag-and-drop interface with no coding required, reflecting your unique brand. Jumpstart design and functionality with pre-built event templates.
Customize added features like schedules, ticket booking, venue maps and more to meet specific needs.
Drive engagement and conversions by enabling direct ticket booking, merchandise purchases and registration through the app.
Send targeted push notifications with personalized event updates, offers and reminders.
Pros
- Drag-and-drop simplicity:
- Centralized management:
- Mobile staff app
Cons
- Users have had issues with the platform
- Users have reported that the promise is not delivered
Pricing
$67/month
10. EventMobi
EventMobi simplifies client rental events with an all-in-one solution to boost your services. Expand audience reach with hybrid and virtual events to showcase extensive capabilities.
Utilize dynamic pricing strategies to maximize event revenue for clients. Effortlessly manage ticketing, guest lists, attendance and more to delight customers.
Streamline booking coordination, schedules and logistics in one centralized interface. Automate confirmations, reminders and invoices to provide white-glove service.
Keep guests engaged with interactive features like live polls and Q&A.
Pros
- Super user-friendly, automation that saves the day, and analytics that tell you more.
- 24/7 Ticket Sales
- Smooth and paperless guest experience
Cons
- Users have reported occasional technical glitches
- There are limitations to designing
- Users have reported limited integration capabilities
Pricing
You need to contact their team for more information
Unlock Endless Possibilities with Scalable Event Rental Software
You know flawless event software isn’t just nice, it enables 5-star execution. With endless options, choosing the wrong fit could mean outgrowing tools fast or facing endless platform fees, hurting your growing business.
BookThatApp steers you clear of those risks. The unlimited app integrations, customizable workflows, enterprise-grade reliability and flexible pricing let you scale without limits. So sign up for a demo today and let us help you streamline operations and grow.
Frequently asked questions (FAQs)
1. What are some of the best event planning software?
BookThatApp leads the pack as top event planning software, centralizing tasks seamlessly with custom workflows, enterprise-grade reliability and flexible pricing to help you coordinate and execute flawless events.
2. What is the most important tool in event planning?
Robust event management software like BookThatApp is the most vital tool for planning, enabling you to strategize, automate tasks, and orchestrate 5-star event experiences all from one intuitive platform.
3. What is an event booking system?
An event booking system like BookThatApp simplifies managing event registrations, ticketing, attendee data and payments on one consolidated, customizable platform to streamline your operations.
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