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Imagine working day and night to succeed in your rental business, only to be held back by software that lacks the features you need.
Manually managing bookings wastes your time, leaving you frustrated and missing opportunities. Trust us, you’re not alone.
We know the struggle, so we’ve listed the top ten rental booking systems for your business.
What is a rental booking software?
A rental booking system is a centralized place for managing an online rental business!
You can use it to streamline everyday operations such as handling bookings, payments, and customer interactions.
For example, you're a vacation rental owner managing multiple website listings.
The software updates availability in real time while processing guest payments and sending confirmation emails automatically.
We know it’s like having a tool kit that is easy to use and helps you finish your work quicker than usual.
This automation reduces your manual workload, ensuring no double bookings occur.
Top features to look for in rental booking software
- Automated booking - Customers can securely book rentals 24/7 without staff approval, and you can reduce the no-show percentage by 17%. This dramatically accelerates the reservation process for you.
- Calendar integration - Syncs reservation data across multiple rental channels into a master calendar. Gives you an instant update on the availability status across all properties.
- Dynamic pricing - Automatically adjusts rental pricing based on algorithms factoring seasonal demand, events, holidays, and competitor rates. It helps you maximize yield.
- Instant payments - Built-in payment processing through major gateways so customers can instantly pay deposits and fees. Means faster collection of revenue for your business.
- Automated messaging - Customizable templates that trigger booking confirmations, pre-stay reminders, and post-stay surveys. Keeps customer communication consistent but lightens your workload.
- Unified dashboards - Consolidates operational metrics, utilization rates, peak rental seasons, highest-performing listings, and other insights in one place. Allows you to make data-driven decisions.
- Mobile access - Ability to manage bookings, rates, account details, and run reports on the go via iOS and Android apps. It provides you the flexibility to operate remotely.
Top 10 rental booking software for your business
- BookThatApp
- SimplyBook
- Lodgify
- Fareharbour
- Booqable
- PeekPro
- Checkfront
- Picktime
- ShareFox
- Reservety
1. BookThatApp
As a rental business owner, you need technology that centralizes and simplifies asset management.
BookThatApp (BTA) is a booking platform for rental businesses that checks all boxes.
It goes beyond core functionality like online reservations and calendar syncing by providing adaptable customization for your workflows and multi-location setups.
We know it can be a lot to take when you’re just starting out, but you want to invest in a solution that grows with your business and the requirements.
Built-in payment processing captures deposits and fees instantly without manual work. Robust reporting provides real-time utilization analytics to inform pricing strategies and growth moves.
But beyond the synchronized calendar, BookThatApp allows full customization - from specialized booking workflows to personalized guest questionnaires.
Initially, the wide range of capabilities means a steep learning curve. However, with our customer support, you get tailored guidance and quick, effective troubleshooting.
And it’s not just us but our customers who vouch for it.
Schedule a demo with us and let us help you understand how we can help you streamline your rental business.
Pros
- Robust online booking management system tailored for rentals
- Centralized calendar synchronizing schedules across locations
- Automated booking portal enables 24/7 self-service reservations
- Integrated payments with rapid deposit/fee capture
- Customizable notifications and reminders reduce workload
- Utilization reporting provides data to optimize asset usage
- Adaptable customization fits complex rental workflows
- Excellent customer support and troubleshooting service
Cons
- Learning curve due to a wide range of capabilities
- BookThatApp users may require tech guidance for online reservations
Pricing
BookThatApp has a free plan, and the paid plans start with $14/month
2. SimplyBook
As a rental operator, SimplyBook.me offers optimized booking technology to streamline operations and boost your bottom line.
This online system helps improve customer service and maximize rental potential.
The platform enables 24/7 self-service booking by guests, saving you valuable time, while automated emails keep guests engaged.
Integrated payment processing via major gateways also allows seamless, secure online payments. Detailed reporting and analytics then simplify financial management.
Pros
- Automated communication
- Inventory management
- Customizable booking forms
- Detailed reports and analytics
Cons
- Limited features in the free plan
- Limited customizability
- Customer support could be improved
- Reporting features could be more robust
- Potential for technical issues
- Some features require additional fees
Pricing
It has a free plan and the paid plans start at $9.9/month
3. Lodgify
As rental business owners, we know the balancing act required to deliver the best service while managing the underlying logistics.
Lodgify is great rental software with a user-friendly platform that centralizes critical operations from dynamic pricing algorithms to synchronized booking calendars and listing distribution across significant channels.
Built-in messaging and guest portals foster seamless pre-stay communication, while contactless check-in options remove friction upon arrival.
Pros
- Centralized calendar for all bookings
- Dynamic pricing based on demand
- Secure online payments
Cons
- It can be expensive for small businesses
- Limited free plan features
- Some users report customer support issues
Pricing
It has three paid plans, and it starts from $12/month
4. Fareharbour
FareHarbor optimizes your business so you can focus on hospitality.
This all-in-one platform centralizes reservations across channels for a clear overview. It enables 24/7 online bookings, automated confirmations, and smooth guest communication.
FareHarbor empowers you to showcase offerings on a professional website built with its intuitive editor.
Expanding your reach, the software syncs inventory across major booking sites.
Dynamic pricing algorithms then help you maximize revenue aligned to demand. Detailed reporting provides data to inform strategy.
Pros
- User-friendly calendar for centralized booking management
- 24/7 online booking availability
- Automation of various tasks like sending confirmations and reminders
Cons
- Pricing might be high for small businesses
- Limited features in the free trial
- Some users report occasional technical glitches
Pricing
It has a free plan for you to start with and the paid plans start at $39/month
5. Booqable
Booqable is a user-friendly platform for creating and managing a rental website, making accepting online bookings and payments easy.
Key features include cloud-based order management, automated inventory tracking, and the creation of quotes, contracts, and invoices.
Booqable also supports barcode scanning for error-free order processing and has a mobile app for managing operations.
This software is ideal for businesses looking to simplify day-to-day workflows and enhance customer experience with efficient online booking and payment processing.
Pros
- Automated email and reminders
- Dynamic pricing rules
- Secure online payments
Cons
- Limited free plan features
- Limited customization options
Pricing
It has a free plan, and the paid plans start at $25/month
6. PeekPro
PeekPro simplifies scheduling with a 24/7 online booking system, centralized calendar, and easy-to-use interface.
Not only does it boost accessibility and conversions, but its dynamic pricing, major channel integrations, and secure payment options help increase revenue for your rental business.
It also improves the guest experience with a self-service portal, personalized communication and real-time support tools.
Pros
- Self-service portal for guests to manage bookings and communicate
- Customizable online forms for guest data collection
- Real-time communication tools for responsive guest support
Cons
- Users have reported lousy customer service
- Users aren’t satisfied with the product
- Limited functionality
Pricing
PeekPro has a free plan to start with, and the paid plans start at $59/month
7. Checkfront
Checkfront is a versatile booking software designed to enhance the efficiency and profitability of rental businesses.
It offers multiple booking types, including daily, multi-day, timeslots, and flextime, catering to various rental needs.
The real-time availability calendar ensures seamless online bookings without the risk of double bookings.
Automated email and text notifications reduce administrative tasks, while the option for deposits and 'buy now, pay later' facilitates secure bookings.
Checkfront's automated resource management efficiently allocates assets across experiences.
Pros
- Easy to use
- Intuitive features
- Efficient guest communication tools
Cons
- Cost can be a bit steep for small businesses
- Not flexible according to the user’s needs
- Inaccurate analytics and reporting
Pricing
It has a free plan to start with and the paid plans start at $225 annually
8. Picktime
Picktime is rental booking software that centralizes all reservations so you onboard guests seamlessly 24/7 while recouping hours once lost to manual work.
Integrations unite your entire workflow into one intuitive dashboard. Automation handles repetitive admin tasks, enabling you to shift focus toward hospitality.
You now personalize five-star stays with the bandwidth Picktime returned through optimizing time and operations.
Picktime frees your capacity so you can commit fully to each guest.
Pros
- Easy to use
- Great customer service
Cons
- Limited functionality
- Need to contact customer support frequently to understand the features
Pricing
It has a free plan to start with, and the paid plans start at $3/month for three users
9. ShareFox
Sharefox rental management software tackles the challenges of running a rental business with the efficiency of an army knife.
This streamlined system simplifies bookings and payments for both business operators and customers.
Self-service options emulate the ease of online shopping to facilitate rentals.
Flexible pricing configurations and tools that prevent overbooking optimize listings and inventory management in one integrated platform.
Pros
- Customizable templates
- Way to upsell related products and accessories
- Self-service options
Cons
- A potential learning curve
- Limited features
- No free trial or plan
Pricing
Plans start from €79/month
10. Reservety
Meet Reservety, the rental business’s new best friend!
This all-in-one platform simplifies operations with customizable rental reports and asset management tools.
Support diverse order methods in-store or online while digital contracts, e-signatures, and secure online payments maximize efficiency.
Seamless communication comes from customer accounts, memberships, emails, and notifications.
Polish your online presence with a stunning website, e-commerce, and a handy mobile app.
Enjoy free setup, responsive support, and versatility for rental businesses across sectors.
Pros
- Customizable rental reports
- E-signatures
- A mobile app to track bookings easily
Cons
- Users have reported frequent technical glitches
- Minimal features and layout
- As it’s built on Woocommerce, users have reported it’s tough to set it up
- Limited customizations
Pricing
Plans start from $28/month
Choose the right rental booking software for your business
Choosing the right rental booking software can make or break your business.
Each option has distinct features, but you must focus on those that align with your requirements.
BookThatApp (BTA) has comprehensive capabilities and customization options that can scale with your business.
BTA grows with you, delivering long-term value.
Take a deep breath, weigh your options, and consider which option checks off your goals.
No need to rush—this decision demands careful consideration.
And in case you wish to try BookThatApp, schedule a demo with us today and let us help you understand how it can help your business.
Frequently Asked Questions
1. How to choose vacation rental software?
Choosing vacation rental software requires balancing automation needs with ease of use and growth capabilities; schedule demos, ask questions, and let your business requirements guide you.
2. What is vacation rental software?
Vacation rental software centralizes booking management, enabling owners to handle reservations, guest communications and payments in one seamless, automated platform.
3. How do you automate the rental business?
Automating rental operations requires rental-specific software with features like online reservations, calendar syncing, multi-channel listings, and automated messaging to simplify managing properties.
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